Privacy policy
Who is responsible for processing your data in the recruitment process
In relation to recruitment processes carried out on behalf of our clients, your personal data is processed by RNRS COMPANY Sp. z o.o., with its registered office at Złota 75A / 7, 00-819 Warszawa, registered under KRS 0001104064 (the “Company”), as a data processor acting on behalf of the client for whom the recruitment is being conducted. In this context, the client is the data controller of your personal data.
In addition, the Company uses secure Applicant Tracking System (ATS) software to store and manage candidate data in accordance with applicable data protection laws.
Who processes your data for the development of AI systems
Separately, where you have given explicit consent, the Company also processes certain personal data as an independent data controller for the purpose of training and improving internal AI systems used to support future recruitment matching. This processing is independent from the recruitment carried out on behalf of specific clients.
What data we process
We process the personal data that you provide to us during the application process, including information contained in your CV, cover letter, and any supporting documents, as well as your contact details and information concerning your professional qualifications, skills, education, and work experience.
We may also process information generated during the recruitment process, such as interview notes, assessments, and outcomes. Where required by the client or by applicable law, we may also process information obtained through background verification (background checks) to confirm your professional qualifications and work history.
Where you have given separate consent, we may also use publicly accessible information from your professional online profiles (such as LinkedIn or other platforms used for presenting professional experience). We do not use information from platforms intended to share aspects of private life.
For what purposes and on what legal grounds your data is processed
Your personal data is processed for the purpose of carrying out the recruitment process for the position you are applying for or to which you have been invited.
Additionally, your data may be processed for the following purposes:
- Background verification, where applicable, to verify professional credentials and employment history (legal basis: legitimate interest – Art. 6(1)(f) GDPR).
- Creation and maintenance of a candidate database (talent pool) for future recruitment processes, based on your explicit consent (Art. 6(1)(a) GDPR).
- Operation and improvement of internal systems and AI tools supporting recruitment, based on your consent (Art. 6(1)(a) GDPR).
The legal basis for this processing is the necessity to take steps at your request prior to entering into a contract. If you consent, we may also retain your data for the purpose of future recruitment processes.
Where you have provided optional consent, we may access publicly available professional profile information to better understand your suitability for a role. Additionally, where you have provided explicit consent, we may use data processed during the recruitment process, including data obtained from publicly accessible professional profiles (where consent applies), to train and improve internal AI systems that support future recruitment matching.
How AI is used
The AI systems used for these purposes do not make or replace recruitment decisions. All decisions regarding your participation in or outcome of recruitment processes are made exclusively by human recruiters.
The use of your data for AI training is limited to identifying patterns in recruitment processes and improving the performance and fairness of our tools over time.
Who may receive your data
Your personal data may be shared with the client for whom the recruitment is being conducted, as well as service providers who support the operation of our recruitment platforms and IT systems. This includes providers of our Applicant Tracking System (ATS), external background verification services (where applicable), and assessment or testing platforms used during recruitment processes.
If personal data is transferred outside the European Economic Area, such transfers will take place only where appropriate safeguards are in place.
How long your data is retained
Your personal data will be retained for the duration of the recruitment process and for 6 months after its completion. If you have consented to the use of your data for future recruitment opportunities, your data will be stored for 24 months.
Data used for training and improving AI systems will be processed only as long as necessary to train and validate the model, after which it will be aggregated or anonymised where feasible.
Your rights
You have the right to request access to your personal data, to request rectification, erasure, or restriction of processing, to object to processing where applicable, and to request data portability.
Where processing is based on your consent, you may withdraw that consent at any time without affecting your participation in the recruitment process or the lawfulness of processing prior to withdrawal.
How to contact us
For all matters related to the processing of your personal data, including the withdrawal of consent, you may contact us at:
- E-mail: hello@rnrs.solutions
- Address: RNRS COMPANY Sp. z o.o., Złota 75A / 7, 00-819 Warszawa
